Bürokaufmann/Office Administrator Mini-job (450 €)

Office Administrator (m / f / d) - Mini-job (450 €)

Location

EUROPARC Federation  >> Waffnergasse 6, 93047 Regensburg

The EUROPARC Federation is Europe's biggest network, supporting and representing the work of Europe's protected areas. As a member organization with interests in nature conservation, sustainable tourism development, capacity building and European environment policy development and implementation, strategic and effective administrative processes are central to our work.

Description

The Office Administrator will provide comprehensive administrative support to enable the Federation to operate effectively, efficiently and to comply with statutory, legal, contractual and funding requirements.

We are looking for a highly organized and resourceful administrator, with an interest in nature and a willingness to work in an NGO culture. The administrator needs to have excellent oral and written German and English, as the office language is predominantly English. Additional European languages are desirable.

The work is varied and interesting, encompassing all aspects of NGO administration, personnel and office management. A background or experience in business administration is desirable, as are excellent IT skills. Full description on next page.

Operating from the headquarters in Regensburg the Office Administrator will contribute to the small dedicated team.

Conditions

This is a Mini-job position (450 €) and the contract is limited to 1 year (extension possible and change of contract to part-time).

Starting date: immediately

Application

• Please send your CV with letter of interest detailing your relevant experience and the earliest possible starting date by Friday, 29 January 2021; please send your application via email only to popa@europarc.org
• Interviews will be held online via Zoom.

Job description

Overall duties and responsibilities

The Office Administrator is the central cog in the EUROPARC Federation machinery that keeps the organisation running smoothly. He/ She is responsible for the day-to-day running of the main office in Regensburg, whilst providing high-level administrative support. The right candidate will be organised, responsible, flexible and professional. The Office Administrator must work well under pressure and be able to juggle several projects at once. He/ She is a team player who can work equally well under his/her own initiative.

Principal tasks

• Administrative support to the organization management including basis preparation and support for decision making in the fields of finances and law on associations
• Project administration and assistance in project applications and project reports preparation
• Office Management: preparation of presentations and reports, correspondence, post and phone, maintenance of files, archives and databases
• Organization and follow-up of council and member meetings as well as advising the management on issues of law on associations
• Administration of service contracts; review of processes and contracts with service providers
• Personnel administration (12 staff members), supervision of interns
• Arrange travel, prepare itineraries, administer expense report tools

Skills/attributes required

• Mature time-management and organisational skills
• Excellent and high level computing skills in all Microsoft Office applications
• Proficiency in both English and German (written and oral); other European languages desirable
• Multi-culturally sensitive
• Ability to multi-task and approach challenges with an open mind
• Ability to support, and work within a team environment
• Highly organized and resourceful
• Professional, punctual and reliable
• Excellent communication skills (both written and oral)
• Ability to maintain a high level of confidentiality
• The ability to form and maintain relationships through teamwork
• A flexible thinker who is adaptable and responsive to change
• Ability to both maintain and create business processes
• Experience in the field of business administration